BuyerForesight Events Concierge (BEC) – Event Planning Specialist
Summary
Full-Time Position – Kolkata, Bengaluru
We are seeking an experienced Event Planning Specialist to join the BuyerForesight Events Concierge (BEC) Team within the Hub sub division. The BEC team is crucial in delivering exceptional experiences and enhancing client satisfaction at every event program hosted by BuyerForesight. As an Event Planning Specialist, you will play a pivotal role in the smooth planning and execution of each program, ensuring quick turnaround times and flawless execution. The ideal candidate will have prior experience in concierge services, event research, and CXO event management roles.
Key Duties and Responsibilities: (other duties maybe assigned)
Requisition Delivery
- Coordinate and manage all requisitions for programs from initiation to completion
- Collaborate with clients and internal stakeholders to gather requirements, establish objectives, and define deliverables
- Leverage internal database for vendors matching requisition criteria, plan and execute acquisition
- Liaise with vendors to procure necessary services and supplies, ensuring alignment with client requirements and budget allocated
- Collaborate with FinOps to close and negotiate favorable contracts with vendors
Program Planning & Management
- Oversee end-to-end requisitions for specific programs, ensuring smooth coordination and execution
- Develop comprehensive event plans including budgets, timelines, logistics, and resources
- Manage on-site execution as needed, providing support and troubleshooting
- Handle special requests from clients, such as custom experiences, celebrity appearances, guest speakers, therapy sessions, swag items, and technical requirements
- Coordinate event setup, operations, and teardown to ensure seamless execution
- Supervise staff, volunteers, and vendors to maintain quality standards and adhere to event timelines
Event Experience
- Research and procure unique and personalized offerings to enhance the event experience and meet or exceed client expectations
- Conduct post-event evaluations to assess program effectiveness and identify areas for improvement
- Compile event reports and documentation summarizing key outcomes, feedback, and recommendations
- Address special requests from clients and source specialized services to enhance the overall event experience
Requirements
- 8-10 years of experience in hospitality, event management, or related fields; a relevant degree is highly desirable
- Ability to work with global requirements in multiple time zones, multi cultural teams, and high-pressure environments
- Proficiency in Google Workspace/Drive, Zoom Conference, and Microsoft Office
- Analytical mindset with the ability to form insights based on data
- Strong skills in communication, negotiation, problem-solving, flexibility, adaptability, time management, and discipline
Reach out to us
Why you should work with us
- We’re agile and flexible as long as the deliverables are met
- We’re a young, vibrant and energetic team with different cultures being part of our family
- Your growth could be accelerated if you’re able to showcase your skills and knowledge
- We pay higher than industry standards for most of our roles
- We work out of a co-working space where you get to meet and interact with other businesses to improve business knowledge
- We have Fun Friday sessions at work to mix play with work
- Our training sessions are more practical than classroom which makes you learn and implement while actually delivering value
- Because you’re smart and can make an informed decision
About BuyerForesight ™:
We’re a marketing services company focused on delivering high-value B2B sales conversations for Technology solutions vendors with low-pressure, high-converting small-group thought leadership events. Our events create a powerful sales funnel that accelerates sales cycles while creating awareness and differentiation for our customers.
Started in 2014, BuyerForesight has delivered over $1 billion in sales pipeline for tech companies selling to nearly every industry that buys software and technology. We have 100+ team members spread across 2 locations (Kolkata & Bangalore) in India, 1 (Duluth, MN) in the US, 1 in Singapore, 1 in the Netherlands, and 1 in the Philippines. We are a fully bootstrapped company founded by 3 serial entrepreneurs.